Passport Services
Applications for Passport and consular services can be made at the Consular Section of the Embassy, which is open from 09:30 hours to 12:30 hours on Monday-Friday except Holidays (see List of Holidays). Passports, after completion of the service requested, can be collected from 15:30 and 17:00 hours on the date indicated. Fees for passport services are accepted at the Embassy in cash in AZN only [see fees Schedule ].
Application forms can be filled online at this link:
https://embassy.passportindia.gov.in/
For any clarification or further information, please call (012 564 6344/ 012 564 6354) or e-mail at cons.baku@mea.gov.in.
Your passport is a valuable document. It should always be either in your custody or in the custody of a person duly authorized by you. It must not be altered or mutilated in any way.
If you have acquired foreign citizenship, please surrender the Indian passport to the nearest Indian Mission.
In accordance with International Civil Aviation Organization (ICAO) guidelines, Government of India has introduced Machine Readable Passports (MRP) in all passports office in India and Embassies abroad. The Embassy of India, Baku is also participating in a centralized project operated by Ministry of External Affairs (CPV division) for issuing machine readable passports with effect from August 26, 2007. Passports are now being printed in India and couriered to the Embassy. It would require around fifteen working days* after due processing of application to issue the passport by the Embassy to the applicant. The passport seeking applicants are hereby advised to check their passport's status and apply for any passport services much in advance.
New Passport on Final Expiry
The hard copy of duly filled in online application form is to be submitted along with 4 photographs and the old passport along with a photocopy of the first and last page of the passport. Photographs should be of size 4 cm X 4 Cm and signatures should be inside the box given for the purpose in form. For more information about the photograph details please go through Photo-Specf 1 , 2
Applications for new passport can be submitted within one year before the final expiry of the current passport or if the only 2 pages are left in the applicant's passport. Applicant has the option to apply for an ordinary passport booklet of 36 pages or a Jumbo passport booklet of 60 pages
Time Taken: *
- Normally fifteen days if the Original Passport (10 year validity) issuing authority is this Embassy
- If the passport was issued by any other authority, at least 40 working days or earlier if clearance from concerned authority is received.
Duplicate Passport in lieu of lost/damaged passport
If the passport is lost, the matter should immediately be reported to the nearest local police authorities and a proper police report regarding the loss of passport should be obtained and thereafter Embassy should be approached. If you are on a short visit to Baku and have lost or damaged your original passport you can approach the Consular Section for either a Short validity passport or an emergency certificate.
Application form (Form 3) duly filled and signed to be submitted along with photograph.
- Supported by police report regarding loss of passport
- Sworn Affidavit for duplicate passport.
- Photocopy of the lost passport (if available). The application should be supported by any other document issued to the applicant in India - driving License, ration card, voters Identity Card, etc.
Time taken:
- Normally fifteen working days if the Original Passport (10 year validity) issuing authority is this Embassy.
- If the passport was issued by any other authority, at least 40 working days or earlier if clearance from concerned authorities is received.
Emergency Certificate
Form for issue of Emergency certificate to be duly filled, signed and submitted along with 4 photographs.
- Details of the flight and transiting country should be mentioned.
- Photocopy of the passport held.
- Any other document to establish Identity.
Time taken: Processed only on establishment of Identity.
Passports for Minors (< 15 years for a passport of 5 year validity)
Original and photocopy of the Birth Certificate issued by the hospital/commune parents' passports in original and copies, hard copy of duly filled in online application form, four recent passport size photographs, marriage certificate(if the name of the spouse is not endorsed on the respective passport).
Fee: as per list given below.
Please ensure that column No.28 on page No.6 of the application form (declaration of parents/guardian if applicant is minor) is duly filled in and signed by both the parents.
Passports for Children of Indian origin born in Azerbaijan
Children's name cannot be entered on their parent's passport any more. For a child to be given an Indian passport his/her birth must have been registered with the Consular Section of the Embassy within three months of birth. To apply for issue of a new passport to a child you must fill out Application form duly filled and signed to be submitted by either of the parents along with:
4 photographs of infants with eyes open
Photocopy of the passports of the parents.
Photocopy of the child's birth certificate issued by hospital (along with original)
Fee: as per list below.
Miscellaneous Services requiring issue of a New booklet
Change of Address
Application form (Form 2) duly filled and signed along with 4 photographs to be submitted along with:
- Original Passport.
Time taken: Normally 15 working days
Change of Name
Application form (Form 1) duly filled and signed along with 4 photographs to be submitted along with:
- Passport.
- Clippings of two leading newspaper (one in India and the other in Azerbaijan) carrying advertisement notifying the change of name and asking for any objection thereof to be reported to Embassy of India within 30 days of the publication.
- Sworn Affidavit in the prescribed format
Fee: As applicable for new passport
Time taken: 15 working Days.
Change of maiden name upon marriage or re-marriage or divorce or death of spouse
Application form (Form 1) duly filled and signed along with 4 photographs to be submitted along with:
- Passport.
- Marriage certificate (or divorce deed or death certificate) duly attested by the Home Department of the State Government concerned and counter attested by the Ministry of External Affairs, CPV Division, Patiala House Annexe, Tilak marg, New Delhi.
Affidavit in the prescribe format joint photograph (in case of marriage or re-marriage)
Fee: As applicable for new passport
Time taken: 15 working Days.
Change of Signature
Application form (Form 1) duly filled and signed along with 4 photograph to be submitted along with:
- Passport.
- Sworn affidavit (General).
Fee: As applicable for new passport
Time taken: Normally 15 working days
Change of any particular mentioned under lamination cover - Correction of spellings of names, Date of Birth etc.
Application form (Form 1 or Form 2) duly filled and signed along with 4 photographs to be submitted along with:
- Passport
- Documentary proof to affect the change attested by the Home Department of the State Government concerned and counter attested by the Ministry of External affairs, CPV Division, Patiala House Annexe, Tilak Marg, New Delhi.
Time taken: Normally 30-45 working days
Other Miscellaneous Services
Deletion of spouse's name
Hard Copy of Online Application form along with 4 photograph to be submitted along with:
- Passport.
- Court decree dissolving the marriage or death certificate duly attested by the Home Department of the State government concerned and counter attested by Ministry of External Affairs, CPV Division, Patial House Annexe,Tilak Marg, New Delhi.
Fee: as applicable to new passport.
Time Taken: 15 working days if an endorsement on the existing passport would suffice
Inclusion of spouse's name
Hard Copy of Online Application form along with 2 photographs to be submitted with:
- Passport.
- Marriage certificate, if from India should be attested by the Home Department of the State Government concerned and counter attested by the Ministry of External affairs, CPV Division, Patiala House Annexe, Tilak Marg, New Delhi.
Time Taken: Normally 15 working days if an endorsement on the existing passport would suffice
Any other service
Hard Copy of Online Application form along with 2 photographs to be submitted with:
- Passport.
- Necessary documentary proof to affect the service.
Time Taken: 7 working Days.
Schedule of fees payable in respect of applications for passport and travel documents with effect from the 10th January, 2014 (Part II, Section 3, Sub Section (i) of the Gazette Notification of India, Extraordinary dated 28th September 2012).
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