Embassy of India

Baku, Azerbaijan

1

The particulars of the Embassy of India, Baku, its organization, functions and duties;

The Embassy of India is headed by Ambassador and has an Administration Wing, Consular Wing, Commerce & Economic Wing, Political Wing and Culture, Information & Education Wing. The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison in bilateral and multilateral contexts. The Embassy issues visas to Azerbaijani, Georgian and other foreign nationals on application, after due process; passport and miscellaneous consular services to Indian nationals and Person of Indian Origin (PIO) and Overseas Citizen of India (OCI) services to eligible persons.

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

2

The powers and duties of its officers and employees;

General Administrative powers are derived from Fundamental Rules, Supplementary Rules and Indian Foreign Service (Pay, Leave and Compensatory Allowance) Rules [IFS (PLCA) Rules], as amended from time to time.

Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.

Other powers are derived from the Passport Act of India.

The Officers of the Embassy function under the guidance and supervision of the Ambassador.

3

The procedure followed in the decision making process, including channels of supervision and accountability;

Work and responsibilities in the Embassy are allocated as per a Distribution of Work Order issued by the Ambassador and revised from time to time. In general, the guidelines for office procedures developed by the Ministry of External Affairs are followed by the Embassy.

For routine visa, passport and consular approvals, the Assistant Consular Officer obtains the approval of the Consular Officer of the Embassy for rendering of the service. For business visas and issue of OCI, EC and other documents, approval of the Ambassador/ Head of Mission is obtained. The Head of Chancery is the drawing and disbursing officer of the Mission and is the approving authority for all sanctioned expenditures as per limits described in the Delegated Financial Powers of the Government of India’s Representatives Abroad, beyond which such expenditure has to be approved by the Ambassador.

4

The norms set by the Embassy for the discharge of its functions

Visa services for Azerbaijani nationals are normally rendered within two working days of receipt of application, except for certain categories (see details at “Visa” in Embassy’s website). For other nationalities, whose applications have to be referred to the Embassy/ High Commission/ Consulate in the country of origin of applicant for clearance, visa is issued within two working days on receipt of clearance. Passport and Overseas Citizen of India (OCI) applications are processed and uploaded within five working days of receipt of application, where after the passport/OCI card is further processed, printed and dispatched to the Embassy by the Ministry of External Affairs as per its working norms. The applicant is informed for collection within two working days of the receipt of the passport/OCI card from the Ministry of External Affairs. Miscellaneous services are rendered within three to seven working days of receipt of application, except for those cases which have to be referred to some other authority for clearance. References received from Ministry of External Affairs, Regional Passport Offices, other government offices in India and from Indian Embassies/High Commissions/Consulates on consular services matters, are responded to within three working days of receipt of the reference, except where information sought is voluminous or very old.

 All other enquiries or references whether received by telephone, e-mail, fax or letter are normally responded to within ten working days of receipt of the same, except those queries involving compilation of voluminous and old data and/or data/information not immediately available with the Embassy, which needs to be collected/sought from some other source. In such cases, the official concerned keeps the enquiry source informed of the reasons for delay.

 [The above mentioned working norms are subject to availability of the full working strength of the Embassy. Delay may occur due lack of manpower on account of unforeseen exigencies].

5

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

Indian Foreign Service (Pay, Leave and Compensatory Allowance) Rules (available in hard copy and electronic format but for official use only);

Delegated Financial Powers of the Government of India’s Representatives Abroad (available in hard copy only for official use); General Financial Rules (GFR) of the Government of India available in hard copy and on website:

https://doe.gov.in › sites › default › files › GFR2017_0;

Manual on Office Procedures (available in hard copy and on website:

https://darpg.gov.in › sites › default › files › CSMOP_0_0;

Visa Manual (available in hard copy only for official use);

Passport Manual (available in hard copy only for official use); Consular Manual (available in hard copy and electronic format for official use only).

6

A statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India’s external relations with Azerbaijan and other countries.

Unclassified documents/files including joint statements, declarations, agreements and Memorandum of Understandings, mainly pertaining to India-Azerbaijan relations.

Passport and consular services application forms Service documents of officials.

7

The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The Embassy of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs.

8

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

There are no permanent boards, councils or committees in the Embassy. Temporary committees are constituted when required, for recruitment of local staff and outsourcing of visa services, which were disbanded following decisions taken. The meetings of these committees are not open to public and minutes are not accessible to public.

9

A directory of the Embassy’s officers and employees;

Embassy of India,
302, JeyhunHajibeyli Street,
Ganjlik, Narimanov District
Baku AZ1069, Azerbaijan
Phones: (00994 12) 564 63 44, 564 63 54
Fax: (00994 12) 447 25 72
E-mail: amb.baku@mea.gov.in,
 hoc.baku@mea.gov.in,admin.baku@mea.gov.in, 
cons.baku@mea.gov.in,
com.baku@mea.gov.in 
Website:www.indianembassybaku.gov.in.

INDIA-BASED:

Shri B. Vanlalvawna, Ambassador 

Shri Vinay Kumar, Second Secretary

Shri P.K. Govindan, Second Secretary & Head of Chancery

Shri S .C. Sinha, Second Secretary

Shri Anurag Kumar, Attaché,

Shri Preet Kumar, ASO

Shri VivekAnand, ASO

Shri Ram Kishor, ASO

LOCAL STAFF

Ms. Leyla Jabiyeva, Interpreter-cum-Social Secretary

Ms. Sevda Aliyeva, Marketing Officer

Ms. Aygul Mehraliyeva, Interpreter

Mr. Rauf Abushov, Security Guard

Ms. Zhale Alasgarova, Messenger

Mr. Roman Didushenko Gennadiyevich, Chauffeur

10

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

The remuneration is as per Orders issued by the Government of India from time to time. The pay scales of India based officers of the Embassy are as under:

*Apart from basic pay India-based officers are paid Foreign Allowance, which is fixed by the Ministry of External Affairs from time to time.

The pay scales of the locally recruited officials of the Embassy are as under:

11

The budget allocated to each of its agencies, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

Budget figures for the current Financial Year are as under:

 (All figures in Indian Rupess in thousands)

12

The names, Designations and other particulars of the Central Public Information Officers;

Central Public Information Officer:
Shri Anurag Kumar, Attache
302, Jeyhun Hajibeyli Street,
Ganjlik, Narimanov District
Baku AZ1069, Azerbaijan
Tel: (00994 12) 447 9788
Fax: (00994 12) 447 25 72
E-mail: com.baku@mea.gov.in

Time: 0900 Hours to 1730 Hours on all working days (Monday-Friday), except closed holidays.

Appellate Authority:

Shri P.K. Govindan, Second Secretary & Head of Chancery
302, Jeyhun Hajibeyli Street,
Ganjlik, Narimanov District
Baku AZ1069, Azerbaijan
Tel: (00994 12) 447 25 62
Fax: (00994 12) 447 25 72
E-mail:  hoc.baku@mea.gov.in,

 Time: 0900 Hours to 1730 Hours on all working days (Monday-Friday), except closed holidays.

Fees for RTI Application – an amount in Azerbaijani Manat equivalent to Rs.10/- (Rupees Ten only) may be paid by cash at the Embassy. Alternatively, the fee of Rs./10 – may be paid by Indian Postal Order (IPO) with the RTI application in favour of “PAO, MEA” to be submitted in person or by postal mail to the Public Information Officer of the Embassy as per address given above.

 Right to Information (RTI) Manuals can be viewed at the Embassy website at www.indianembassybaku.gov.in. The handbooks referred to in this website are available with the Public Information Officer/ Head of Chancery of the Embassy.

Ministry of Personnel, Public Grievances & Pension, Department of Personnel and Training, Department of Indian Posts, Government of India has launched a service called “eIPO” (Electronic Postal Order) w.e.f 22.3.2013. As per RTI Rules, 2012, fee may be paid by “eIPO” if facility for receiving fees through electronic means is available with the public authority. This is a facility you purchase an Indian Postal Order electronically by paying as a fee on-line through e-post Office Postal i.e.http://www.epostoffice.gov.in. It can also be accessed through India Post website www.indiapost.gov.in

 Right to Information (RTI) Manuals can be viewed at the Embassy website at www.indianembassybaku.in. The handbooks referred to in this website are available with the Public Information Officer/ Head of Chancery of the Embassy.

13

Such other information as may be prescribed and thereafter updated every year.

The Embassy’s website has information which is updated on a regular basis.